About Raven

Data Protection

Data Protection

We handle all data in accordance with the Data Protection Act 1998 and we take your privacy very seriously.

Our privacy policy sets out how we use and protect any information you give us when using this website.

We are committed to ensuring that your privacy is protected. If we ask you to provide information when using this website by which you can be identified it will only be used in accordance with this privacy statement.

We may store the information you give us on a computer or in paper files. We use the informaiton to help us make decision about your enquiry, application or complaint and the services we can give you. If the information is personal or sensitive we must keep it in a way that meets the terms of the Data Protection Act 1998.

Raven may change this policy from time to time by updating this page. You should check this page to ensure you are happy with any changes. This policy is effective from November 2007.

What do we collect?

In accordance to the terms of the Data Protection Act 1998 we may collect the following information:

  • name, address and ethnicity
  • contact information including phone numbers and email addresses
  • personal information such as National Insurance number and birth date
  • income, benefits and other financial details
  • medical history and treatments
  • demographic information such as postcode, preferences and interests
  • other information relevant to customer surveys

What do we do with the information we gather?

In accordance to the terms of the Data Protection Act 1998, we require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping
  • We will use the information to improve our services to our customers
  • We will send emails and text messages about our services
  • We will use the information to enhance the quality, diversity and services on our website
  • To investigate the circumstance of your application, enquiry or complaint
  • To monitor our work
  • To manage your tenancy, lease or application
  • For the prevention and detection of fraud

In the course of this activity we may need additional information from you to assist us in our enquiry. The nature of informaiton will depend on the circumstances of your request.

What we will not do with the information we gather

We will not use your data for the purposes of contacting you for market research or to supply information to a marketing partner.

How do we control your personal information?

All of your personal information is managed in accordance of the terms of the Data Protection Act 1998 and is only provided to other organisations or companies in order to provide the services that our customers require as stated below:

We may give some of this information to the following people and organisations:

  • Local councils
  • Solicitors
  • Other agencies as may be necessary eg gas contractors
  • Other person who may wish to be involved with the procedure eg your MP

We will keep information securely, accurately and appropriately. In accordance with the Data Protection Act 1998, we will destroy information confidentially when we no longer need it. We will keep only information that is included in the Data Protection Register held by Raven.

Information is not provided to any other company for direct marketing purposes. We will not sell, distribute or lease your personal information to third parties.

You may request details of personal information which we hold about you under the Data Protection Act. A small fee will be payable. If you would like a copy of the information held on you please write to the Data Protection Officer at Raven House, 29 Linkfield Lane, Redhill, Surrey RH1 1SS

Download a Subject Access Request Form

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

How secure is your data?

In accordance to the terms of the Data Protection Act we are committed to ensuring your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

In accordance to the terms of the Data Protection Act if you wish to request the data we may hold about you, we will send you a 'Subject Access Request' form and a copy of the Data Protection leaflet for a fee of £10.

Under the Data Protection Act, the Data Protection Officer will be informed and will keep a log of all such request which can be examined on request.

Once the request has been received, the relevant manager and the Data Protection Officer will retrieve all information held about you and take a copy. They have 40 days to respond.

Any disputed information we hold will be discussed by the relevant manager with you and, if necessary, amended. Proof of this amendment will be shown to you.

Notes on links to other websites 

Our website may contain links to other websites. Once you have used these links to leave our site please note that we do not have any control over that other website. Therefore we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Our data protection registration

Raven is registered under the Data Protection Act 1998, registration no. Z9726292.

Registered office: Raven House, 29 Linkfield Lane, Redhill, Surrey RH1 1SS Tel: 0300 123 3399/Fax: 01737 272401

For more information contact:

Data Protection Officer, Raven House, 29 Linkfield Lane, Redhill, Surrey RH1 1SS or email: dataprotectionofficer@ravenht.org.uk

When we ask you for information we will keep to the law, including the Data Protection Act 1998. For independent advice about data protection, privacy and data-sharing issues, you can contact the Information Commissioner at:

The Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Phone: 0303 123 1113 or01625 545745/Fax: 01625 524510

 

Raven Housing Trust is a registered social housing provider (Tenant Services Authority number L4334) and is an exempt charity under the Charities Act 1993 (Industrial and Provident Society number 30070R). Raven Housing Trust Limited is registered under the Data Protection Act 1998. registration number Z9726292.